Office Manager

Are you one of life's organisers, love problem solving and enjoy working with people? Do you get inspired when you think about how our work environment and experience can help people to be at their best?

In this job you will be at the heart of how our working environment and practices reflect our creativity, passion for human centred design and helping team and clients to be their best.

You will be working alongside the executive team leading the support hub and collaborating with the whole ICE team.

The role details include setting up the best-in-class office experiences for our hybrid working team, improving our systems and process, and helping the team be both effective and efficient.

You will lead our support Hub which offers administrative and practical support for our four offices.

You will provide executive support for our senior team, both directly and via the administration team.

You will have a mastery of Microsoft 365, Word PowerPoint, and Excel.

This role is an accountable role, which means the book stops with you for the functioning of the Wirral and Cumbria Office driven by your passion for supporting our team and clients when they are face to face, including our environment, resources, and team support.

You will have the drive, skill, and experience to develop a structure to ensure robust and collaborative team behaviours, leading internal engagement, and communication, helping us have great meetings, good environment and great food and hydration.

At ICE we do so much more the create change we take positive action to enrich the lives of our team, clients, and our society, we believe in people power. We do this by making sure you we can be your best, be purposeful and fulfilled 

We build close knit teams, commit ourselves to strong life balance, make sure everyone is happy and driven and supported to be your best. Just like a great family do.  

Did we mention you will also receive the following:

Strong career progression 

Loads of personal and professional development 

Attractive bonuses 

Enhanced family leave 

Birthdays off

Well-being days and weekly time 

Charitable and volunteer involvement 

Team trips 

A career that makes better happen, you create meaningful impact every day

ICE is one of the fastest #behaviourchange organisations in the country. Our entire team is committed to and passionate about improving the happiness, health, and wellbeing of people throughout the UK. We love growth…

ICE’s vision is to live in a society that is well, confident, and resilient.

We refuse to accept second best, believing that people can achieve great things. We are here to help people Make Better Happen.

We are a purpose-driven organisation; our ethos is important to us. As a team we believe in:

Whole Heartedness - passion and energy for what we do

Trust - in each other's intent to do the right thing

Be Curious and Be Creative - bringing our ideas to add value to what we do

Here is a little bit about the exciting position we have…

Are you right for this job?

  • You can work independently and as a team.
  • You are confident in working in fast-paced environment.
  • You are keen to learn more and develop your own skills.
  • You will coordinate diary management effectively.
  • You can manage and drive software like word, excel PPT.
  • You are a well organised person who gets inspired by building great environments for people to thrive.
  • You are a natural communicator; you get energy from people and connection.
  • You are a people-person, an enthusiast is optimisation that is really people aware.

What you’ll do?

  • Lead our greeting visitors, offering them refreshments, and directing them to the right person.
  • Answering queries, answering calls, and taking messages.
  • Keeping the office tip top, tidy & welcoming at all times.
  • You will coordinate the opening and closing of the office and accessible for deliveries to be accepted.
  • You will manage the team for supply & sending out nicotine replacement therapy out to clients on a daily basis.
  • You will manage the supply of materials and stationery in the office, including distribution of goods to team in other offices.
  • Create, maintain, and update detailed contacts that will drive expert schedule, resource, and client management for the Exec team.
  • Providing desk -based administrative support to client projects. Including proficient and detailed use of 365 applications.
  • Facilitate all travel arrangements for the Executive, as necessary.
  • Using your planning & time management skills, you will with a support team manage the diary for the CEO & schedule meetings / appointments / calls as required/ make necessary travel arrangements.

What you’ll bring

  • Good knowledge of 365 software and various desktop software packages like acrobat
  • Advanced capabilities in Microsoft products including Teams, PowerPoint, Word, and Excel.
  • An ability to pick things up quickly.
  • A - Level or equivalent in for example (Administration, Business, Management) (required)

  • Exceptional communication skills – verbal and written.
  • Ability to work under pressure and to tight deadlines with good organisational and time management skills.
  • Able to effectively manage competing demands, deadlines, and resources to deliver to agreed outcomes and so the team is aware of the situation.
  • Attention to detail, be flexible and adept at juggling a range of different tasks and to work extra hours to meet deadlines.
  • Possess discretion and an understanding of confidentiality issues.

Only those shortlisted will be contacted.

Strictly No agencies!